Monday - Friday7:30 a.m. - 5:30 p.m.
The solicitation method to be used is determined by the complexity and estimated cost of the item or service needed.
For informal purchases to be processed, at least three emailed or faxed quotes may be solicited. Purchasing tabulates and evaluates the quotes and issues an award based on several factors, one of which may be the lowest and best quote.
To process formal purchases, Invitations to Bid or Requests for Proposals to prospective firms may be issued. Sealed bids are opened publicly at the date and time designated on the bid or proposal documents. The purchasing agent tabulates the bids and sends a recommendation to the requesting division. The purchasing agent and a division representative evaluate proposals, which are not opened publicly.
Purchase orders or contracts are awarded to the responsive and responsible firms whose bid or proposal best serves Jefferson County’s interest.
Products and services subject to competitive procurement may be awarded to the supplier that can provide the "Best Value" for the county. Best Value is determined by clearly stated evaluation criteria outlined in the competitive document, unless otherwise required by applicable laws and regulations. Typical factors include the lowest overall cost to the county after considering actual costs, tangible and intangible benefits and or metrics, cost savings, cost avoidance or opportunity cost.
Many of our formal bids and Requests for Proposal are posted on the Rocky Mountain E-Purchasing System (RMEPS) website. Major construction projects are advertised in the Daily Journal, the High Timber Times and in other publications, as appropriate. Frequently, there is a nonrefundable fee for receiving plans, drawings and specifications. These projects are processed as formal bids.
Administration & Courts Facility 100 Jefferson County Parkway Golden, Colorado 80419 (303) 279-6511
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