xPolicies and Procedures

Table of Contents:

Chapter 1: Policy Statement and Purpose of the Manual 1-1

Chapter 2: Definitions 2-1

Chapter 3: Organization and Administration 3-1

Chapter 4: County Agencies Within Scope of Manual 4-1

Chapter 5: Designation of Records Officers by County Agencies 5-1

Chapter 6: Inventory of Records 6-1

Chapter 7: Records Retention Schedules 7-1

Chapter 8: Destruction of Records 8-1

Chapter 9: Development and Maintenance of Record Systems 9-1

Chapter 10: Electronic Record Systems Rules and Standards 10-1

Chapter 11: Electronic Mail 11-1

Chapter 12: Transfer and Administration of Archival Records. 12-1

Chapter 13: Storage and Retrieval of Inactive or Semi-Active Records 13-1

Appendices:

A. Authorization to Destroy County Records form and instructions

B. Memorandum of Transfer form and addendum (For transfer of official custody of archival records from departments to the Jefferson County Archives)

C. Deed of Gift Agreement form and addendum (For transfer of private records to the Jefferson County Archives)

D. Storage List Data Entry form and instructions (For transfer of records to storage)

--------------------------------------------------------------------------------

Back to:
Archives and Records Management Home Page

Top of page

Last Modified:Mar 28, 2009 10:18 PM