@@Commissioner Ferdinandsen moved that the following Resolution be adopted:
BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF THE COUNTY OF JEFFERSON
Conditional and Limited Authorization for CW Fentress JH Bradburn and Associates as the Field Architects to approve certain construction-related Changes.
WHEREAS, PCL Construction Services, Inc. ("Contractor"), is approximately seventy percent (70%) complete with the construction of the Administration/Judicial Facility (the "Facility") pursuant to the terms of its Contract with the County; and
WHEREAS, certain minor field changes are necessary to the continued timely completion of the Facility which will also reduce the amount of unneeded paperwork; and
WHEREAS, it is not possible or practical for the Board of County Commissioners to approve every minor change in the project in the amount of time necessary to avoid potential delays in the construction; and
WHEREAS, the Board of County Commissioners believes it is desirable to delegate a limited and conditional authority to approve changes on behalf of the County in addition to the authority delegated to Bud Smead and Don Pope; and
WHEREAS, the Board of County Commissioners believes the appropriate person to be delegated this limited and conditional authority to approve minor changes is the County's Field Architect.
NOW, THEREFORE, BE IT RESOLVED that the Board of County Commissioners of the County of Jefferson, State of Colorado, hereby authorizes and approves the delegation of authority to approve minor changes submitted in conjunction with the construction of the Jefferson County Administration/Judicial Facility, subject to the following conditions and limitations:
1.The Field Architect shall have the authority to approve minor changes which either increase or decrease the sum of the general construction contract with PCL Construction Services, Inc. by an amount limited to and including One Thousand Dollars ($1,000.00) per single change without prior approval of the Board of County Commissioners or the Construction Management Team.
2.The maximum aggregate amount of authority for minor changes increasing the contract sum which the Field Architect shall have is a total amount of Thirty Thousand Dollars ($30,000.00), and no minor changes decreasing the contract sum shall be used as an offset against the Thirty Thousand Dollars ($30,000.00) maximum amount of authority.
3.At the time the Field Architect has approved changes amounting to eighty percent (80%) of the total amount authorized by the Board of County Commissioners in paragraph 2 above, (i.e., Thirty Thousand Dollars ($30,000), the Field Architect shall request from the Board of County Commissioners additional authority in an incremental amount to be determined by the Board of County Commissioners at that time.
4.The Field Architect shall record all agreed upon changes and amounts on field reports, in triplicate, at the time such changes are agreed upon. At the end of each day, copies of the field report shall be distributed to the Director of Construction Management, the General Contractor and one shall be kept for the Field Architect's files. No extensions to the Contract time may be granted by the Field Architect. All changes granted by this delegation shall be minor changes and necessary to carry out the intent of the Architect's plans and specifications only.
5.The Construction Management Team shall be responsible for reporting in writing to the Board of County Commissioners on a weekly basis the nature, and amount, of any minor changes approved during the previous week by the Field Architect.
6.The authority delegated to the Field Architect by this Resolution is subject to modification or withdrawal at the sole discretion of the Board of County Commissioners at any time upon notice to the Field Architect.
BE IT FURTHER RESOLVED that the Clerk to the Board is hereby directed to send, by certified mail, a certified copy of this Resolution as duly adopted to PCL Construction Services, Inc.
Commissioner Clement seconded the adoption of the foregoing Resolution. The roll having been called, the vote was as follows:
Commissioner Rich Ferdinandsen AYE
Commissioner John P. Stone ABSENT
Commissioner Marjorie E. Clement, Chairman AYE
The Resolution was adopted by majority vote of the Board of County Commissioners of the County of Jefferson, State of Colorado.
Dated: May 18, 1992