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  • Filing a Foreclosure in Jefferson County

     

    All filings submitted by an attorney or pro se will be proofread for completeness and accuracy in accordance with the referenced statutes.

    When the filing is complete and accurate:

    • The Notice of Election and Demand (NED) will be recorded within ten (10) business days
    •  The submitter will receive a notice when the filing has been accepted
    •  Electronically recorded documents that are required to be returned will be sent via email
    • If an error is found, the entire file will be rejected for corrections to be made. When the file is complete and accurate, the NED will be recorded ten (10) business days from the receipt of the corrected filing
    • A deposit of $650 - or the amount of the fee permitted pursuant to 38-37-104(1)(b)(I), whichever is greater – is required

    In the event we need to return the original documents, we ask that you include instructions with your initial packet for one of the following:

    • Send a self-addressed, stamped envelope of sufficient size for documents
    • Send a prepaid label for shipment (FedEx, UPS, etc.)
    • Please advise us if you prefer to have the documents returned by courier. Provide the proper procedures 

    Acceptable methods for filing:

    Electronic filings through Government Technology Systems, LLC. (GTS)

    For more information about this system, contact Will Gosnell at wgosnell@gov-soft.com or (303) 875-2301. Filings must meet all the statutory requirements of 38-38-101 (1) - (10). The following requirements are added to the statutory requirements:

    • Memo of Understanding to establish an ACH account for payment of fees. Please contact our office for instructions
    • Adherence to our naming conventions
    • Scanned documents must be complete with regard to the number of pages. Each page must be complete and legible
    • Social Security Numbers or other sensitive information related to the borrower must be redacted
    • Mailing Lists must match the names uploaded in the system. The Public Trustee is no longer required to be on the Mailing List
    • Mailing lists must have an address listed for Occupant and Lessee
    • A legal description longer than four lines must be submitted as Exhibit A in Word file format and as a separate document in Tiff format
    • A separate document stating the name and address of the current owner of the property. If we can't verify the address from the Deed of Trust, please don't add it to the NED
    • Recordable documents (NED and Order Authorizing Sale) must be submitted in TIF file format

     

    TIF image requirements:

    • Scanned black and white
    • Scanned at 200 dpi
    • Scanned in portrait model
    • Images captured as multi-page TIFS
    • Group IV TIF compression

     

    Note: The Combined Notice for mailing and publication will be created with our software unless you add language that is not in our database. If our software doesn’t support fields for the added language, you will need to provide a Combined Notice in Word format. Examples of fields not included in our software are loan modifications and recording in different counties. The Combined Notice is in Word format so the information can be added as it appears on the NED. Our software generates the Certificate of Purchase and Confirmation Deed. That information will not appear, so it must be included as a reference in the legal description field.

    Email Submission

    Filings must meet all the statutory requirements of 38-38-101 (1) - (10). The following are added to the statutory requirements:

    • Memo of Understanding to establish an ACH account for payment of fees. Please contact our office for instructions
    • Adherence to our naming conventions
    • Scanned documents must be complete with regard to the number of pages. Each page needs to be complete and legible
    • Social Security Numbers and other sensitive information related to the borrower must be redacted
    • The Public Trustee is no longer required to be on the Mailing List
    • Mailing list must have an address listed for Occupant and Lessee
    • A legal description longer than four lines must be submitted as Exhibit A in Word file format and scanned as a separate document
    • A separate document stating the name and address of the current owner. If we can not  verify the address from the Deed of Trust, please dont add it to the NED
    • Recordable documents (NED and Order Authorizing Sale) must be submitted in TIF file format
    • Email address for submission: eforeclosures@jeffco.us
    • Identify this as a new foreclosure filing in the subject line of the email.

     

    TIF image requirements:

    • Scanned black and white
    •  Scanned at 200 dpi
    • Scanned in portrait model
    •  Images captured as multi-page TIFS
    • Group IV TIF compression

     

    Note: The Combined Notice for mailing and publication will be created with our software unless you add language that is not in our database. If our software doesn’t support fields for the added language, you will need to provide a Combined Notice in Word format. Examples of fields not included in our software are loan modifications and recording in different counties. The Combined Notice is in Word format so the information can be added as it appears on the NED. Our software generates the Certificate of Purchase and Confirmation Deed. That information will not appear, so it must be included as a reference in the legal description field.

    Paper Submission

    Filings must meet all the statutory requirements of 38-38-101 (1) - (10). The following are added to the statutory requirements:

    • A deposit of $650, or the amount of the fee permitted pursuant to 38-37-104 (1) (b) (I), whichever is greater
    • All documents must be originally signed
    • Social Security Numbers and other sensitive information related to the borrower must be redacted
    • Do not send stamped, addressed envelopes or Avery labels. This office produces the envelopes from our software system. The Public Trustee is no longer required to be on the Mailing List
    • Mailing lists must have an address listed for Occupant and Lessee
    • A legal description longer than four lines must be submitted as Exhibit A and the Exhibit A must be submitted to us electronically in Word file format
    • A separate document stating the name and address of the current owner. If we can't verify the address from the Deed of Trust, please don't add it to the NED
    • Do NOT send Statutes. This office will include a copy of the pertinent statutes in the mailing of the Combined Notice  

      Note: The Combined Notice for mailing and publication will be created with our software unless you add language that is not in our database. If our software doesn’t support fields for the added language, you will need to provide a Combined Notice in Word format. Examples of fields not included in our software are loan modifications and recording in different counties. The Combined Notice is in Word format so the information can be added as it appears on the NED. Our software generates the Certificate of Purchase and Confirmation Deed. That information will not appear, so it must be included as a reference in the legal description field.

     

    Last Updated: 11-26-2013